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CIPA Education and Literacy Foundation (CIPA ELF)

Effective Date: 6/1/2025 Last Updated: 6/1/2025

Our Commitment to Privacy

The CIPA Education and Literacy Foundation (CIPA ELF) is committed to protecting the privacy and security of our website visitors, donors, volunteers, program participants, and all individuals who interact with our organization. This Privacy Policy explains how we collect, use, protect, and share information when you visit our website or participate in our programs and services.

About CIPA ELF

CIPA ELF is a Colorado nonprofit corporation (ID 20051390583) and tax-exempt public charity under IRC 501(c)(3). We facilitate and support child and adult literacy and education through the resources of independent publishing. Our mission includes operating programs such as the Book Benefit Program, Classroom Literacy Support Grants, Young Authors League, Senior Storytelling workshops, and the CIPA EVVY Awards.

Information We Collect

Information You Provide Directly

• Contact Information: Name, email address, phone number, and mailing address when you contact us, register for programs, or sign up for updates

• Donation Information: Payment details and donor information when you make contributions through PayPal or other payment processors

• Program Participation: Information provided when applying for grants, registering for workshops, or participating in our programs

• Volunteer Information: Details provided when you express interest in volunteering or donate books and materials

• Grant Applications: Information submitted by educators applying for Classroom Literacy Support Grants

Information Collected Automatically

• Website Usage: IP address, browser type, pages visited, time spent on pages, and referring websites

• Cookies and Tracking: We may use cookies and similar technologies to improve your website experience and analyze site usage

How We Use Your Information

We use the information we collect to:

• Administer our literacy and education programs

• Process donations and provide tax receipts

• Communicate about our programs, events, and mission

• Coordinate book donations and distributions through our Book Benefit Program

• Manage grant applications and awards

• Facilitate author visits and educational workshops

• Improve our website and services

• Comply with legal and regulatory requirements

• Maintain records required for our tax-exempt status

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in these limited circumstances:

Service Providers

We work with trusted third-party service providers who assist with:

• Payment processing (such as PayPal)

• Email communications and newsletters

• Website hosting and maintenance

• Program administration

Legal Requirements

We may disclose information when required by law, court order, or government regulation, or to protect the rights, property, or safety of CIPA ELF, our participants, or others.

Partner Organizations

We may share relevant information with our partner organization, the Colorado Independent Publishers Association (CIPA), and with recipient organizations participating in our Book Benefit Program, but only as necessary to fulfill our charitable mission.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no internet transmission is completely secure, and we cannot guarantee absolute security.

Your Rights and Choices

You have the right to:

• Access the personal information we have about you

• Correct inaccurate or incomplete information

• Request deletion of your information (subject to our legal obligations)

• Opt out of non-essential communications

• Withdraw consent where we rely on consent for processing

To exercise these rights, please contact us at admin@cipaelf.org.

Donor Privacy

In accordance with nonprofit best practices and the Association of Fundraising Professionals' Donor Bill of Rights, we:

• Honor donor requests for anonymity

• Provide clear information about how donations are used

• Respect donor preferences regarding communication frequency

• Maintain accurate donor records

• Protect donor information from unauthorized access

Children's Privacy

Our programs serve children through schools and educational organizations. We do not knowingly collect personal information directly from children under 13 through our website. When we work with minors through our educational programs, we do so through schools and with appropriate parental consent and educational privacy protections.

Third-Party Links

Our website may contain links to other websites. This Privacy Policy does not apply to third-party websites, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of any websites you visit.

Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will post the updated policy on our website and indicate the effective date. For significant changes, we may provide additional notice through email or other communications.

Contact Information

If you have questions about this Privacy Policy or our privacy practices, please contact us:

CIPA Education and Literacy Foundation Email: admin@cipaelf.org Website: www.cipaelf.org

For questions about our charitable registration or tax-exempt status:

• Colorado Nonprofit Corporation ID: 20051390583

• Colorado Charitable Organization Registration No.: 2009300867

• Federal Tax ID: [Insert EIN if public]

CIPA ELF is a Charitable Organization registered by the Colorado Secretary of State to solicit contributions as required by the Colorado Charitable Solicitation Act. Contributions are tax deductible to the fullest extent permitted by law.